Invoice Automation Suite

Invoice Management — invoices can be uploaded in whatever format a supplier sends them, then routed through custom approval workflows, keeping every invoice, regardless of source, inside one governed process.

Invoice Upload OCR (AI) — uploaded invoices, PDFs or scanned images, are run through OCR that automatically extracts line-item data, so accounts payable isn't manually retyping quantities, prices, and totals off every supplier invoice.

3-Way Matching (AI) — the system automatically reconciles the purchase order, the goods receipt note, and the invoice for every transaction, confirming that what was ordered, what arrived, and what's being billed all agree before payment moves forward.

Discrepancy Detection (AI) — where the three documents don't line up, AI-powered discrepancy detection runs a variance analysis and raises an alert with the specific mismatch identified, rather than a generic 'doesn't match' flag.

3-Way Matching Dashboard (AI) — a dedicated dashboard shows the detailed PO-GRN-Invoice comparison for every transaction, with configurable tolerance thresholds so small, acceptable variances don't get flagged the same way as a genuine mismatch.

Tolerance Threshold Management — acceptable variance thresholds can be configured by category or by supplier, so a high-volume commodity category and a specialised low-volume category can each run to a tolerance level suited to their own risk profile.

Invoice Approval Workflow — invoices route through multi-stage approval with automatic escalation, ensuring an invoice doesn't sit unpaid simply because it's waiting in one person's queue.

Invoice Exception Handling — invoices that fail matching or approval are flagged and held in a structured exception queue, with a defined path to resolve, re-match, or escalate each one rather than leaving it in limbo.